A trade show or event concentrates arrivals, appointments and return journeys into a short period. Travellers may come from the airport, a station or several hotels while the venue has its own access rules and flows.
A private chauffeur can connect those stages when they are described beforehand. Effective planning depends on a passenger list, precise addresses and one responsible person able to decide how changes are handled.
Eurexpo, hotels and stations: identify the right access
Supply the venue and agreed access, whether it is Eurexpo or another site. Add hotel and restaurant addresses. Check the organiser’s instructions because an exhibitor entrance may differ from a suitable pickup point.
Separate arrivals, shuttles and participant departures
Separate arrivals, shuttles, dinners and departures. Attach a passenger, phone and deadline to every leg. Invitations and public programmes do not replace an operational transport itinerary.
Separate exhibitors, clients and guests and state who travels together. A badge or company name is not enough to locate somebody. Supply a reachable phone and declare promotional material and luggage.
- Transport schedule separate from the public programme
- Traveller names and reachable phones
- Hotels, venue, restaurants and airport
- Strict appointment and flight times
- Suitcases and exhibition material
- Coordinator authorised to change the route
Plan space for the team and equipment
A saloon may suit an individual guest. A van or higher capacity can suit a team or material. Check the vehicle against the maximum load, particularly for transfers between the hotel and venue.
Leaving the show and catching a flight: set priorities
Allow time for access, gathering and leaving the venue. A stand meeting can run late while a flight will not wait. For a multi-day event, confirm each day and report changes rather than allowing an old table to remain in circulation.
The coordinator confirms travellers before each departure and centralises changes. Passengers should know the meeting point and OR DRIVE name. At the end, check that luggage and display material have been collected before leaving the site.
Frequently asked questions
Can several days of transport be arranged?
Yes. Supply the programme by day and have the planned legs confirmed.
Does OR DRIVE serve Lyon event venues?
Describe the site and requested access so the actual journey can be checked.
Can a guest be met at the airport?
Yes. Add the flight, phone, luggage and destination following arrival.
How are last-minute changes handled?
The coordinator should report them immediately so feasibility can be reviewed.
Plan your next journey with OR DRIVE
Share your pickup point, destination, schedule, passenger count and luggage requirements to receive a suitable response.