A trade show or event concentrates arrivals, appointments and return journeys into a short period. Travellers may come from the airport, a station or several hotels while the venue has its own access rules and flows.
A private chauffeur can connect those stages when they are described beforehand. Effective planning depends on a passenger list, precise addresses and one responsible person able to decide how changes are handled.
Build a transport schedule by journey
Build a transport schedule by journey — Separate arrivals, shuttles, dinners and departures. Attach a passenger, phone and deadline to every leg. Invitations and public programmes do not replace an operational transport itinerary.
Build a realistic schedule
Allow time for access, gathering and leaving the venue. A stand meeting can run late while a flight will not wait. For a multi-day event, confirm each day and report changes rather than allowing an old table to remain in circulation.
Prepare the pickup and route
Supply the venue and agreed access, whether it is Eurexpo or another site. Add hotel and restaurant addresses. Check the organiser’s instructions because an exhibitor entrance may differ from a suitable pickup point.
Describe travellers and luggage accurately
Separate exhibitors, clients and guests and state who travels together. A badge or company name is not enough to locate somebody. Supply a reachable phone and declare promotional material and luggage.
Choose a vehicle for the actual requirement
A saloon may suit an individual guest. A van or higher capacity can suit a team or material. Check the vehicle against the maximum load, particularly for transfers between the hotel and venue.
Information to prepare before booking
Details to confirm
- Transport schedule separate from the public programme
- Traveller names and reachable phones
- Hotels, venue, restaurants and airport
- Strict appointment and flight times
- Suitcases and exhibition material
- Coordinator authorised to change the route
Review these details from the perspective of the person arranging the journey. An incomplete address, missing flight reference or unreported bulky item can change the suitable solution. The information is used to plan the service; it is not merely administrative.
Common mistakes to avoid
- Using only the event name as an address
- Mixing firm journeys with optional ones
- Failing to assign passengers to vehicles
- Forgetting return journeys after dinner
The best prevention is to communicate early and then update the details that change. Keep the confirmation and share it with the passenger when somebody else arranged the booking. The traveller should know the address, timing and how to contact OR DRIVE.
How to book with OR DRIVE
A complete request makes a useful response easier. Provide the passenger’s name and phone, full pickup address, destination, date, requested time, passenger count and approximate luggage volume. Add flight or train references when relevant, together with stops, waiting periods and particular constraints.
OR DRIVE reviews these details to confirm the possible arrangement, a suitable vehicle and the essential journey information. The fare is communicated before departure using the confirmed request. If the programme changes, report it promptly: another address, a different time or a larger party may require the setup to be checked again.
The online booking page keeps practical details together instead of relying on a generic estimate. Telephone and WhatsApp are available from this page for immediate questions. No price, road duration or availability should be assumed until it has been confirmed for the specific journey.
Before submitting the request, review it from the passenger’s perspective. They need to recognise the meeting place, understand the agreed time and know which contact to use. When the organiser will not travel, forward the complete confirmation instead of sending the passenger a time alone. This step reduces avoidable calls and misunderstandings when pickup takes place.
On the day of travel
The coordinator confirms travellers before each departure and centralises changes. Passengers should know the meeting point and OR DRIVE name. At the end, check that luggage and display material have been collected before leaving the site.
Keep your phone available and read the meeting instructions before departure. Check that the contact details belong to the person actually travelling. Report changes to the flight, train, address or passenger count to OR DRIVE. This simple check prevents outdated information from being used for pickup planning.
After confirmation
The confirmation is the shared reference for the passenger, organiser and OR DRIVE. Recheck the date, time, addresses and contact details before forwarding it to the people involved. If several journeys are planned, identify each leg clearly instead of combining ambiguous requests. A change is effective only after it has been taken into account, so report it explicitly and keep the corresponding reply.
Prepare your chauffeur request
Collect the journey details and use the booking page. A precise description allows OR DRIVE to respond to the real situation without inventing a price, journey time or vehicle configuration that has not been checked.
Request a booking · Explore OR DRIVE services
Useful pages for the next step
Frequently asked questions
Can several days of transport be arranged?
Yes. Supply the programme by day and have the planned legs confirmed.
Does OR DRIVE serve Lyon event venues?
Describe the site and requested access so the actual journey can be checked.
Can a guest be met at the airport?
Yes. Add the flight, phone, luggage and destination following arrival.
How are last-minute changes handled?
The coordinator should report them immediately so feasibility can be reviewed.
Plan your next journey with OR DRIVE
Share your pickup point, destination, schedule, passenger count and luggage requirements to receive a suitable response.